General info


Smoking and eating and drinking are not permitted in the library. They encourage infestation of pest and ants and may be offensive to other library users. Toffees, biscuits, fruits, candies etc. are all forbidden.

On leaving the library, readers must show all books in their possession to the Assistant at the Counter.

Books must not be defaced by writing in them or by any other means. Borrowers are responsible for books for which they have signed. Any loss or damage must be made good by the borrower.

It is an offence to take a book which has not been properly issued to you out of the library.

Disciplinary action, including expulsion will be taken against anyone found to have mutilated or stolen library material, including journals or books.

Silence is to be observed at all times within certain section of the Library.

Firearms and other offensive weapons are not allowed into the Library.

Pets are not allowed in any part of the Library

The entry and use of mobile phones in the reading areas of the library are prohibited. These, also includes small radios and sound systems.

Bags, gowns, raincoats, umbrellas and other items must be deposited with the Assistant at the front desk and a tag collected. It must be noted that such items are deposited at owners’ own risk and the Library disclaims responsibility for any loss or damage to such items.

No seat shall be reserved by or for any reader. Any seat that is vacant for 15 minutes would be allocated to the next user.


Faculty, students and staff of the University have access to all the resources of the library, however, they need to register with the library in order to borrow materials. Library tickets are then issued to the user for borrowing. The number of tickets determines the number of books a user can borrow at a time

The Student ID card must be shown whenever a book is to be borrowed from the library. It should also be surrendered when requesting for book from any section of the library. In addition, signing for any material from Reference desk, such as thesis, past questions etc, the user may be required to produce a student ID card. It should be produced as identification whenever requested by a member of the Library Staff. No borrowing is allowed without the ID card.


I. Regular Books

a) Undergraduate students may borrow up to 2 books for 2 weeks, renewable once only if not requested by another reader, Books may be recalled after 7 days.

b) Postgraduates and Research Students may borrow up to 4 books for 2 weeks, these may be renewed once only, and such books are subject to recall after 7 days.

c) Senior Members may borrow up to 6 books, for a semester, subject to recall after 2 weeks if circumstances of the library so demanded.

d) Lending of books cease 15 minutes before closing time.

ii. Charging and Discharging of Books (Borrowing and Returning of Books)

One need to present a valid RMU library ticket to borrow book from the Circulation Desk and the book is to be return to the same location, before or on the due date. It should be noted that the Borrower remains responsible for the book(s) he or she has borrowed as long as the book(s) was not presented to staff at the Circulation Desk.

iii. Reservation of Books

A book which is out on loan and which is required by another reader may be reserved on application to the Assistant-in-charge at the Circulation Desk in the Main Library. The reader will be notified by email when the book is available. Such a book will be kept for 3 days. If it is not collected after this period, the book will be returned to the library’s shelves.

iv Care of Books

a) No book is to be written in, cut, or damaged in any way. Any defect in or damage to a book should be reported to the library staff.

b) Readers must not trace any picture or figure from any book/material.

c) Readers and borrowers will be held responsible for any damage to a book in their charge and will be required to pay the appropriate cost of such damaged books.

d) Borrowers should report at once the loss of any book, and if it is not found, the borrower shall pay for the assessed cost of the lost book.


The following shall constitute library offences:

a) Failure to return borrowed books and related material on due date.


i) General Collection: Offender shall be liable to the payment of a fine of $ 0.50 per day up to time the book is returned.

ii) Special Reference Collection: Hourly charge of $1.00 plus loss of borrowing facilities until books are returned.

b) Loss or misplacement of books and related materials.

Sanction: Offender will pay twice the current price of the book including shipping and handling charges, plus a processing charge of GHȻ100.00.

c) Unlawful acquisition of library materials/stealing sanctions:

I. Ordinary books – Rustication for 21 days. In addition, the member shall lose borrowing rights for one semester.

II. Reference books – As in (i) above plus possible dismissal.

III. Rare books – Dismissal.

d) Mutilation of books and related materials sanctions:

A member who commits this offence shall be dismissed from the University.

e) Failure to return books and other materials on demand. (i.e. when a book is recalled).

Suspension from the University plus any overdue fines.

In the case of a faculty member who commits any of the above offences, a report shall be made to the Vice-Chancellor and the Registrar for appropriate sanctions to be instituted against him/her. For non-university staff, use of the library will be denied plus other appropriate sanctions.

f) With regard to the General Rules of the Library Regulation, the flouting of any of them could result in the imposing appropriate sanctions on the offender(s), including the suspension of the use of the library.

Reserved Books

Books recommended by lecturers to their students are removed from the shelves and kept behind the circulation desk. Such books are available for use in the library only. A reader must return books borrowed from the reserved collection to the assistant at the counter before leaving the Library.

Books used in the library

Books should be left on the reading tables. Readers should not attempt to shelve any book after use.

User Education

User education in the library, takes the form of the orientation programme organized for freshers at the start of a new academic year. special training programmes are organized for post-graduate students on how to access information in electronic format, such as the CD-ROM, the internet and other online databases. This is to impart literature search skills to the new students and also to create awareness of such services in the library. The course is organized mid-way through the first semester and is free of charge. When more resources become available, such a programme will be extended to cover undergraduate students as well.